Nights Away Notification

This form provides the information the District Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the District Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be submitted 7 days before the event (in normal circumstances). Please ensure that your GSL / DESC is also aware of the event.

This form also enables a nights away permit holder to notify the District Commissioner of an event (in line with POR 9.57n).

Event Information

Beavers
Cubs
Scouts
Explorers
Adults

Event Venue

Please check the Prohibited and Restricted Areas Camping Directory on scouts.org.uk to ensure your site does not fall within a restricted area.
These venues already exist with a similar name
(optional)
(optional)

Event Leadership Information

The email addresses provided here are only used to provide you with a copy of the form and for the District Commisioner to contact you about your notification.

Permit Holder

Required if Young People are attending and the Event Leader is not the Permit Holder. The permit holder who issues the event passport is responsible for the Nights Away event and for ensuring the safety and wellbeing of the young people throughout.
(optional)
Permit Holder is not required if there are no Young People are attending.

Event Leader

(optional)

Other Adults (optional)

Please list those attending aged 18 and over.

Planning and Approvals

As part of the planning and preparation for the nights away activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menues and written risk assessments.
You are not required to provide all of this information to your Commissioner with this form, but should be available upon request by the Commissioner or their delegate.
(optional) Please list those requiring permits or qualifications, providing details of the activity leader or provider.
Please provide details of your InTouch system and the main contacts in the event of an emergency.

Risk Assessment

We will inform your GSL/DESC of the nights away event.